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No Lockdown for Online Consultation

This time last year consultation events were taking place across the country, and there was not a face mask or a hand sanitiser in sight.

That scene is hard to recall today. Most public consultation events are stalled, and in the rare case that they are intended, organisers are having to plan for a ‘Covid-safe’ alternative in the case of a local lockdown.

The focus is on consultation methodologies which enable progress to continue in these difficult times.

In my area, property development, community involvement the early stages of a scheme is vital. It provides an opportunity for the local community and developer to exchange insight that will genuinely benefit a scheme, as well as putting in place the basis for a constructive relationship early on in the process.

While exhibitions and community meetings are off the agenda for the moment, their absence can be met by online consultation, which is inexpensive and easy to put in place. With offline consultation events out of the questions but organisations keen to make progress against the odds, I’m finding a huge increase in demand for the online consultation service that I founded, ConsultOnline. And with so many people at home without the usual activities and opportunities to socialise, we are experiencing levels of engagement greater than would have been the case this time last year.

There are many reasons why developers increasingly choose to use online consultation:

  • Research: The internet is, by far, the most powerful research resource. A substantial proportion of information that is required in researching stakeholder groups and necessary background information is freely and readily available.
  • Issues management: A constructive consultation is based on the community having access to reliable information, which can be easily sourced online. Monitoring of online consultation provides an immediate and effective means of understanding local sentiment and identifying any misapprehensions.
  • Immediacy: Online consultation has the advantage of being immediate – information can be posted and responded to in minutes. But consultation timelines should not be shortened as a result. On the contrary, immediate communication can only take place if the audience has been targeted and is in receipt of the message. Online communication can potentially spread quickly, but only if the message is strong and compelling.
  • Ease of access: Online communication is a medium in which many people choose to communicate, and by targeting residents via their preferred means, the likelihood of involvement is increased. Users can take part in an online consultation when and where they want – at home, on the move. Many chose to do so late at night. Because of its increased accessibility, online consultation has the power to reach new audiences – particularly the young and the time-poor. Local authorities welcome developers’ inclination to consult more widely; simultaneously, this enables developers to unearth the support of the ‘silent majority’.
  • Dialogue: Online consultation allows for real-time dialogue and an exchange of ideas on a one-to-one, one-to-many and many-to-many basis.
  • Removing hierarchies: Online consultation has no regard for limiting the social strata that we impose on ourselves. In a busy public meeting, for example, attendees may defer to a dominating character or group leader. Ultimately those members are not adequately represented, despite their presence. Online, and particularly behind the veil of a username, individuals are more likely to voice opinions without fear of repercussions, while personal details remain confidential but are accessible to the local authority as a confidential appendix to the consultation report.
  • Reaching ‘hard to reach’ groups: Many people – particularly commuters, families with young children, the elderly and disabled – are not easily able to attend consultation events. Online consultation provides an alternative, accessible means of engagement. Online consultation can be accessible in both its language and in the varied ways in which information is presented.
  • Promotion: Social media, blogs and the local media online can assist in communicating messages quickly.
  • Moderation: Both websites and social media can be monitored effectively. The way in which a consultation is to be moderated should be determined at the start and ideally, communicated via a user guide to ensure consistency. For example, it should be decided in advance whether user-generated content is to be vetted before appearing and if so, on what basis comment might be withdrawn.
  • Analysis: Online communication can be very effectively analysed: comprising day-by-day website usage; average session times and bounce rates; analysis of the most popular pages; demographic information in relation to location, gender, age and interest; analysis of how people are reaching the website; results per poll/forum/survey/blog comment; maps to depict the location of respondents. Likewise, a qualitative analysis which combines a technical and human approach can be more sophisticated than offline analysis.
  • Feedback: A consultation website, email and social media provide ideal means for communicating feedback.

 

Using online consultation can help us to keep business and community development moving and avoid job losses. And its many advantages mean that over the longer term it can run effectively alongside an offline consultation, providing the ideal package for genuine engagement while providing a flexible option during uncertain times.

 

This article originally appeared on tCI Wiki.

Penny Norton is the director of PNPR and runs ConsultOnline.  She is the author of Public Consultation and Community Involvement in Planning: a twenty-first century guide (2017, Routledge) and Promoting Property:  insight, experience and best practice (2020, Routledge). Communicating Construction: insight, experience and best practice is due to be published in March 2021.

 

 

About the Author

Penny is highly experienced in consultation, community relations and public affairs for the built environment sector, having run many public consultations on behalf of commercial developers, housebuilders, retailers and large scale regeneration schemes. Penny is a member of tCI’s Planning Working Group, contributes regularly to our online resources and has spoken at events organised by the Institute.

Read more about Penny

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