Effective Public Meetings

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Signpost Series by Barry Creasy

Published in 2008, Effective Public Meetings is a 52-page step-by-step guide to planning and running public meetings as part of a public consultation exercise. The book’s layout allows easy reference and includes the use of icons to highlight tips, important information, and decision points. The following areas are covered:

• The definition of a public meeting in relation to standards of good practice in public consultation
• Deciding when a public meeting is appropriate, and how this way of consulting fits in with other dialogue methods for consulting stakeholders and the public
• Planning for a public meeting, including timing, venues, layout, access, and equipment.
• Documentation, presentations and speakers
• Getting people there – advertisement, invitations, incentives, audience-targeting, and accessibility
• Choosing and briefing chairs and speakers
• Staffing a public meeting (including security considerations)
• Advice for chairs on handling participant contributions (including dealing with difficult or verbose participants)
• Responding to questions
• Recording, reporting and follow-up Involving the press/media